1. Preamble 21s October, 2021 

The Federal Government of Nigeria has appropriated funds to the National Agency for the Control of AIDS for the coordination of HIV/AIDS activities in country and the Agency has allocated part of the funds towards the Procurement of NACA Cloud Hosted E-mail Enterprises Messaging/Collaboration Platform. 

In view of the aforementioned, the Agency is seeking for a vendor with reputable experienced to deliver on the assignment. In compliance with the provision of the Public Procurement Act 2007, the Agency therefore invites Technical and Financial Proposal submissions from reputable companies and contractors for the assignment. Please see a Schedule of Requirement below. 

S/N Item/Description Total Cost (N) 
1. 400 Client user Licenses  
2 50GB Mailbox Storage Capacity/User 
3 1 TB OneDrive Storage capacity/per user for documents and files 
4 Online version of Office apps to create and edit Word, OneNote, PowerPoint and Excel does from your brower 
5 Download Office 365 App installable on PCs or Macs 
6 Business apps; Suite of Microsoft business and Productivity apps 
7 Advanced Email Security providing end- to end encryption to send and received emails securely 
8 Outlook Web Access (OWA) 
9 Routine Email backup and real time synchronization across all devices including Mobile Phones 
10 Microsoft Teams and host web conference, share and collaborate with integrated office apps 
11 View and edit document with office mobile apps on iOS, Android or Windows devices 
12 Manage appointments with Bookings 
13 Automatic fail-over to second layer Cloud Hosted Server (Business Continuity) 
14 Mail Antivirus and SPAM Protection (Automatic Online Updated) 
15 Email Archiving nd Discovery 
16 Integrated SMTP Gateway/Firewall 
17 Technical Support Maintenance SLA (24/7-365 days) 
18 Unified Communication Integration 
19 Hosting Duration December 2021- December 2022 
20 Backing up of the existing E-mail server and migration to the new E-mail server without service disruption, with users maintaining existing credentials 
21 99% Service Availability 
22 Onsite and Remote Technical Support (Provision of 24*7 Support Services) 
23 Service Level Assurance. 
 ADD 7.5% VAT 


Consequently, you are thus invited to submit your Technical and Financial Quotation in a separate envelope in accordance with the specification provided above to reach the undersigned on or before 12:00 noon on Thursday 4th November, 2021. 

Prequalification Requirement 

To qualify for consideration, interested companies are required to submit quotations alongside with the under listed documents; 

  • Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including form CAC2 and CAC7; 
  • Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years (2018, 2019 & 2020)  valid till 31st December, 2021;  
  • Evidence of current Pension Compliance Certificate valid till 31st December,3.1 2021; 
  • Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021; 
  • Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021; 
  • Evidence of Registration with Computer Professional Registration Council of Nigeria (CPN) or NITDA. 
  • Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers (NDCCSPs) by submission of Interim Registration Report (IRR) expiring on 31/1/2020 or valid Certificate issued by BPP; 
  • Copy of Certified Audited Company Accounts for the immediate past three years (2018, 2019, and 2020) duly stamped and signed by certified Auditors; 
  • Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed; 
  • Sworn Affidavit disclosing whether or not any officer of NACA or Bureau of Public Procurement (BPP) is a former or present Director, Shareholder or has any pecuniary interest in the bidder  and to confirm that all information presented in its bids are true and correct in all particulars and; 
  • 3 similar job experienced executed in the past 5 years. 
  1. Closing of Submissions

Quotation must be submitted in one original and a copy in a sealed envelope appropriately labelled “Procurement of NACA Cloud Hosted E-mail Enterprises Messaging/Collaboration Platform”. The envelope must be addressed and delivered to the below stated address: 

Procurement and Supply Chain Management Office, 

National Agency for the Control of AIDS (NACA) 

Ground floor, No. 3 Ziguinchor Street 

Wuse Zone 4, Abuja. 


In addition, completed quotations are expected to be registered and dropped in the designated bid box on or before 12 noon on Thursday 4th November, 2021 as quotation will be opened immediately at the close of the submission time and date in the NACA Procurement Office located at the Ground Floor of the Agency’s Head Quarters building.  

No. 3 Ziguinchor Street, Wuse Zone 4, Abuja 


You may wish to contact the address above for further information and enquiries. Your quotation shall remain valid for 30 days. 





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